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Eric Robert Associates Case Study

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Case Studies

ShoreTel Sky’s integration with applicant tracking tool JobDiva gives Eric Robert Associates greater efficiencies

Eric Robert Associates

Looking for the right fit

Staffing company Eric Robert Associates has multiple offices in New York, New Jersey, North Carolina, and Florida. The company needed a telephony solution that integrated with JobDiva, an applicant tracking tool.

Find a phone system that integrates with JobDiva

Eric Robert Associates had a phone carrier that offered VoIP with plenty of features, but the phones were unreliable. “They promised us features and a dependable phone, but what we got was far from it,” says Eric Silverman, president and chief executive officer of Eric Robert Associates. “It doesn’t matter how many features the phone has; if the phones don’t work, those features are useless.”

When Eric Robert Associates began using JobDiva as its applicant tracking system, it was critical that its phone system integrate with it to facilitate extension and point-and-click dialing, and track historical data and call metrics.

ShoreTel Sky offers rich features and superior reliability

When Eric Robert Associates researched hosted VoIP solutions, ShoreTel was the only provider able to integrate with JobDiva. The ShoreTel Sky phone system gives Silverman the ability to log into an online portal to see call metrics and manage most day-to-day tasks without having to call a help desk or submit a request. The reports show him the number of inbound and outbound calls, the phone numbers called/received, and call duration to measure employee productivity.

“The reports are easy to pull and I can look at real-time or historical data,” he says. “I can choose to run it daily, monthly, or arrange a specific date. These reports help me better manage my employees.”

The integration gives Eric Robert Associates employees the ability to click an icon in JobDiva to automatically dial that number, as well as three-digit extension dialing for communicating with employees across the country. With clients scattered in multiple regions across the United States, Eric Robert Associates preferred to mask the location of its employees and appear local when calling prospects.

The ShoreTel Sky phone system enables staff to have multiple area codes on one phone. For example, they can program the New York area code on a phone in Florida so recipients see a local number is calling them, making them more likely to answer.

“THE REPORTS ARE EASY TO PULL AND I CAN LOOK AT REAL-TIME OR HISTORICAL DATA. I CAN CHOOSE TO RUN IT DAILY, MONTHLY, OR ARRANGE A SPECIFIC DATE. THESE REPORTS HELP ME BETTER MANAGE MY EMPLOYEES.”

Eric Silverman, President and CEO
Eric Robert Associates

Silverman says the reliability of the phones has been a nice improvement over the previous phones. “We are completely phone driven, and without dependable phones, we would be out of business,” he says. “Since switching to ShoreTel Sky, the voice quality has improved and downtime has been minimal. Even during Hurricane Sandy, our phones were down only briefly and ShoreTel was in constant contact with updates.”

“WE ARE COMPLETELY PHONE DRIVEN, AND WITHOUT DEPENDABLE PHONES, WE WOULD BE OUT OF BUSINESS. SINCE SWITCHING TO SHORETEL SKY, THE VOICE QUALITY HAS IMPROVED AND DOWNTIME HAS BEEN MINIMAL. EVEN DURING HURRICANE SANDY, OUR PHONES WERE DOWN ONLY BRIEFLY AND SHORETEL WAS IN CONSTANT CONTACT WITH UPDATES.”

Better internal communications, localized phone numbers, and increased productivity

The ShoreTel Sky phone system has given Eric Robert Associates more independence without requiring it to hire specialized administrators or grant permissions to make simple changes. Silverman can track employee performance with accessible call metrics and believes everyone in the company is more productive with the ShoreTel phone system.

“We can use the ShoreTel Sky system from home by logging into the portal to conduct business as easily as if we were in the office,” he says. “Internal communications have improved with extension dialing and external communications are more professional with better-quality phones. We have a higher volume of return calls from clients because we appear local even when we are across the country.”

Silverman is quite passionate about the support from ShoreTel. If there is an issue he can’t address, he calls ShoreTel and it is resolved usually within minutes. “ShoreTel support is responsive and located in the United States, rather than outsourced overseas,” he says. “I appreciate the fact that their staff is well trained, knowledgeable about our account, and can work quickly. Customer service is often the least recognized group, but I believe they are the most important because they are the face of your company. ShoreTel understands that and it shows.”

“I APPRECIATE THE FACT THAT THEIR STAFF IS WELL TRAINED, KNOWLEDGEABLE ABOUT OUR ACCOUNT, AND CAN WORK QUICKLY. CUSTOMER SERVICE IS OFTEN THE LEAST RECOGNIZED GROUP, BUT I BELIEVE THEY ARE THE MOST IMPORTANT BECAUSE THEY ARE THE FACE OF YOUR COMPANY. SHORETEL UNDERSTANDS THAT AND IT SHOWS.”

CHALLENGE:

When Eric Robert Associates began using JobDiva as its applicant tracking system, it was critical that its phone system integrate with the software to facilitate extension and point-and click dialing, and track historical data and call metrics.

SOLUTION:

The JobDiva integration gives Eric Robert Associates employees the ability to click an icon on the screen to automatically dial that number, as well as three-digit extension dialing for communicating with employees across the country.

BENEFITS:

  • Reporting metrics and tracking tools
  • Online management portal
  • Better reliability
  • Responsive service and support